How can a team convince the finance department about the value of an in-person release planning meeting?

The value of an in-person release planning meeting primarily lies in its ability to enhance communication and collaboration among team members. By facilitating face-to-face interactions, participants can share insights more effectively, clarify misunderstandings on the spot, and build stronger relationships, which are crucial for a cohesive team dynamic. This improved communication can significantly reduce hidden development costs, such as those arising from misaligned expectations, unclear requirements, or delayed feedback. When finance sees the potential for avoiding these pitfalls and improving overall productivity through better teamwork, they are more likely to grasp the value of investing in such meetings.

In contrast, while a virtual meeting may seem cost-effective or common in Agile practices, these points do not directly communicate the strategic advantages of the in-person approach. Additionally, complying with company policy does not inherently justify the expense without context about the benefits gained, such as improved clarity and reduced costs. Thus, emphasizing the tangible benefits of enhanced understanding and minimized hidden costs positions the case for an in-person meeting most effectively in discussions with the finance department.